Security Administrator

Location: Chantilly, VA
Date Posted: 02-28-2018
Required Clearance: TS/SCI with Polygraph

Long Summary
The Contractor shall, under government direction, provide security administrative support services to assist in meeting the mission requirements of customers throughout the Sponsors organization. Contractor services may be required on an as needed basis in any component of the Sponsor. The Contractor shall provide Individuals with Federal-level security administrative support experience for full performance and senior level positions and Federal-level security administrative support knowledge for developmental level positions. This is developmental level security administrative work performed in security functional area. Positions at this level require the ability to obtain basic knowledge of security-related administrative processes and procedures in support of a diverse range of security functional areas including several or all of the following: polygraph, adjudication, investigation, physical/technical security, and security analysis.
Short Summary
Contractor personnel shall work on groups of cases within one or more of Sponsor's components. Each case will vary in the total support tasks, time and effort required to create well-reasoned formal written document for the government to make a final adjudication decision. This is developmental level security administrative work performed in a security functional area.
Duties/Tasks and Responsibilities
  • Dependent on assignment, security administrators provide diverse range of senior administrative support functions. The below list reflects some, but not necessarily all of the required daily activities and support.
  • Maintain and prepare, as necessary, Standard Operating Procedures for core area of responsibility.
  • Conducts full range of security processing dependent on assignment.
  • Opens security actions and maintains security records.
  • Performs prescreen duties to include detecting obvious errors or omissions in information and follows-up with
  • Augment/support other areas of customer’s team in response to surges and other personnel shortages as necessary.
  • Prints and distributes documentation to include to facilitate adjudicative process
  • Provides accurate and timely responses to customer requests for Information or materials.
  • Photocopies and faxes materials, files documentation in security files, provides file maintenance, and forwards and tracks security and polygraph files.
  • Routes requirements, requests, and correspondence and cables to the appropriate people/office.
  • Ensures accurate records are maintained and complete.
  • Conducts briefings on work process issues (e.g. reporting on results of a meeting).
  • Communicates clearly and describes work procedures that fall within the job scope in an organized fashion.
  • Writes materials that comprehensively summarize and/or present findings in an organized manner.
  • Strives to anticipate customer needs and provide exceptional customer service.
  • Assist with developing materials for form land Informal training programs.
  • Supports regularly scheduled and ad-ho electronic and non-electronic finger-printing and capturing activities.
  • Schedules meeting and on behalf of and sometimes with customer attend meetings.
  • Comply with all organizational reporting requirements (I.E. foreign contact and travel reporting, etc.).
  • Submit accurate component statistics on a monthly and ad-hoc basis to the customer.
  • Perform and support Security File Room duties to include insuring that it is managed in a secure, organized, and efficient manner to meet customer requirements.
  • Support and maintain customer's electronic security file processes.
  • Interact with and support other mission security analysts and security support personnel.
  • Assist in the preparation of briefings, memoranda, and other correspondence.
  • Submits and/or conducts searches and queries using corporate and customer specific databases.
  • Protects all customer information and da acquired during the preparation from unauthorized release and employs the ''need to know'' principle.
  • Returns to the customer's point of cents any cases that may give rise to an actual or potential conflict of interest, organizational or otherwise.
  • Responds In a timely manner to inquiries from the customer on the status of pending cases or any other information pertaining to security support tasks.
  • Manages work load effectively to meet the productivity standards set by the Sponsor.
  • Meets the quality standards established by the Sponsor.
  • Attends meetings required for all personnel and completes all mandatory training courses required by the Sponsor for Individuals with staff-like access
Specific Duties:
  • Respond to inquiries on pending cases.
  • Protecting information and apply critical thinking. Making photo copies and file maintenance. Route requirements and requests.
  • Print and distribute documents. Assist in briefings.
  • Perform pre-screen to detect obvious errors. Excellent writing skills.
  • Conducts analysis and provide summary to leadership.
  • Research multi-source data.
  • Protect PII.
  • Provide mentoring to Junior administrators.

Knowledge, Skills, and Abilities
  • Must demonstrate a high level of person integrity and the ability to discreetly handle sensitive, personal and classified case information. Must have excellent writing skills, with the ability to comprehend complex and multisource data into succinct and supportable final reports. Must possess strong organizational skills and good judgment. In addition, must be able to operate various corporate and customer specific automated systems for case tracking, and status reporting. Must have thorough understanding of the federal rules and regulations that encompass and support the clearance process.
  • Demonstrated ability to produce documents that require minimal editing, unitize software tools (e.g., MS Word/Excel/Power Point)
  • Knowledge of and ability to use standard office equipment (e.g., computers, facsimile machines, printers, scanners, reproduction machines, etc.)
  • Knowledge of and ability to use customer corporate and customer specific applications (MS Office, Lotus Notes, Internet Explorer, Firefox, and any other web based application.)
  • Demonstrated understanding of the federal rules and regulations that encompass and support the clearance process.
  • Demonstrated ability to manage and prioritize multiple task assignments to meet deadlines.
  • Ability to adapt to changing work requirements.
  • Ability to provide on-the-job training to colleagues.
  • Ability to work in a fast-paced team environment.
Supervision Received and Given

Received: Works under broad supervision, exercising wide latitude in decision and using independent judgment to accomplish work in accordance with established policies and procedures.

Given: None
Work Environment
Work is conducted in an office environment. Sometimes domestic travel may be necessary.
Technology Used
Computers, apps, databases
Minimum Qualifications

Three years progressively responsible experience providing security-related or administrative support.

High School diploma or GED, or equivalent or equivalent experience in related field.

AC4S is an Equal Opportunity Employer, including disabled and vets
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