Project Manager / Coordinator

Location: Bethesda, MD
Date Posted: 10-04-2018
Support all the administrative needs of the Pulmonary Branch, which is a collection of labs, lead investigators, and researchers. The contractor will be leading, directing, and be responsible for exceptional support and customer service to scientific leaders in the field of biomedical research. In addition, the contractor will provide backup services as an active member the team, in addition to tailored leadership, in the case of vacancies or critical transitions.
  • Lead the overall administrative support services for your designated branch: supervise,manage, and assign the workload, and provide mentorship to your team of administrative staff.
  • Schedule, organize, and craft agendas/presentations/handouts for collaborative meetings;run the Outlook calendar of the scientific branch chief.
  • Build travel itineraries for the branch chief and visiting guests as needed; prepare all documents related to local, domestic, and outside activity travel.
  • Prepare personnel packages and develop checklists for appointments and renewals of personnel in the lab and obtain required documentation (i.e. immigration paperwork,degree, reference letters, etc).
  • Provide office management through processing equipment and supply order requests;serve as the point of contact in the administration of all maintenance contracts for office equipment.
  • Organize, maintain, and update physical and electronic files; ensure that all files are easily accessible and understandable to others.
  • Serve as a liaison within the larger division; design and coordinate systems for communications among staff to facilitate the efficient flow of information related to projects and program activities.
  • Assist in coordinating special projects and meetings on behalf of senior leaders within the NHLBI.
  • Keep current on federal operational policies and procedures; build new and update current Standard Operating Procedures (SOPs) to reflect process changes.
  • Serve as the central timekeeper for branch staff.
Reporting Requirements and Deliverables
The contractor will provide the following reports/deliverables:
  • create, maintain, and update SOPs on a bi-weekly basis to assist staff in following organizational policies and requirements
  • oversee data clean-up efforts, address recurring requests for information from external offices, and identify opportunities for process automation as requested
  • compile metrics to analyze workload, staffing levels, and make recommendations to senior leadership on a weekly basis
  • manage monthly reminders to staff for upcoming deadlines and team performance measures
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